From booking and scheduling to fitness tracking and reports — Gyms Solutions replaces the spreadsheets, the group chats, and the missed messages.
Build your timetable once. The system runs it for you.
Set up your weekly schedule as a template — select the days, time, location, and instructor — then generate all future classes in one click. No need to create each class by hand.
Create as many class types as you like — HIIT, Yoga, Boxing, 1-to-1, and more. Each gets its own colour and icon so your timetable is easy to read at a glance.
The system automatically prevents the same instructor from being scheduled in two classes at the same time — no matter how many locations you have.
Mark date ranges (e.g. Christmas week, bank holidays) where classes of a certain type won't be scheduled. Classes simply skip those dates when generated.
Large spaces can run several classes simultaneously — different instructors, different rooms. The system allows this while still preventing instructor conflicts.
Need to add a special session outside your regular schedule? Create individual classes any time, with full control over date, time, instructor, location, and capacity.
Online booking that handles itself — confirmations, cancellations, and waitlists included.
Members browse and book classes from their phone or computer at any time. Automatic confirmation emails are sent the moment a booking is made — no admin required.
When a class is full, members join a waitlist. As soon as a space opens (due to a cancellation), the next person on the waitlist is automatically booked and emailed.
Optionally require your sign-off before a booking is confirmed. Clients see "Pending" until you approve — useful when you manage capacity carefully.
Allocate a set number of sessions to each client. Every booking automatically deducts from their allowance. Both you and your client can see their remaining sessions at all times.
Set a cut-off time (e.g. 24 hours before class) after which cancellations are blocked. Members are clearly shown whether they can still cancel from their dashboard.
Restrict who can sign up to your system. Generate a numeric access code that new clients must enter to register — keeping your roster exclusive and controlled.
Give your instructors what they need — without giving them access to everything.
Each instructor sees their own view: upcoming classes, attendee lists, pending bookings to approve, and recent class history. Nothing else clutters their screen.
Search for members by name and check them in during class. Walk-ins are supported and recorded separately. Works on any phone or tablet — no app download needed.
If a class has no instructor assigned, available instructors can claim it from their dashboard. Useful for cover or flexible rotas.
Instructors can manually add members to their classes or remove someone who shouldn't be there — without needing admin access.
When confirmation mode is on, instructors review each pending booking request and approve or reject it individually. Clients are notified automatically either way.
Clients can opt in to automatic recurring bookings for a specific class template. The system books them in for the chosen days each week — no action needed from you or them.
Everything you need to manage your business — visible at a glance.
See total active members, upcoming classes, current bookings, and waitlisted members in real time. Always know what's happening across your entire business.
View attendance by class, by date range, or by member. Upcoming classes appear separately from past classes so you can spot problems before they happen.
Add, edit, or deactivate members. Assign locations and class type access. Approve or reject new sign-up requests. Reset passwords. All from one screen.
Record and track client measurements — weight, body fat %, muscle mass, BMI, and any custom metrics you define. Full history for every client, always available.
Choose whether new member sign-ups require admin approval before they can access the system. Approve or reject each request from the admin dashboard.
Booking confirmations, cancellations, waitlist promotions, and password resets are all sent automatically. Use your own email address so they come from your brand.
Your members never need to know they're using Gyms Solutions — it looks and feels like yours.
Your gym's name, logo, and brand colours appear throughout the system. The login page, emails, and all dashboards all carry your branding.
Choose a dedicated URL for your members to log in: a subdomain, a direct link, or your own custom domain (e.g. members.mygym.com). We handle the technical side.
Configure your own SMTP email so all automated messages — booking confirmations, reminders, reset links — are sent from your email address, not ours.
Your system operates entirely in your local timezone. Class times, booking deadlines, and automated tasks all run on your clock — even if our servers are elsewhere.
Every business is different. Turn on or off: waitlists, session countdowns, booking confirmations, bulk booking, attendee visibility, and registration approvals — per your preferences.
Your data is completely isolated from every other business on the platform. Members from one gym can never see or interact with members from another.
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We built this platform because most gym software is either too expensive for small operators, too complicated to use, or built for gyms with IT teams.
Gyms Solutions is designed to be set up in a day and used by anyone on your team — no training required.
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